Person/Household Maintenance

New Person/Family Set Up

Census Reports

Audience: Person(s) responsible for enrolling students, managing family information and/or managing staff information

Skills:

• Add/modify students
• Modify enrollments
• Add/edit people
• Add addresses
• Create a household
• Add non-household members
• Modify household information

On-Demand Training Course(s):

• Census (End User) – (0:29)

Households contain Students, Other People, Relationships, and Addresses.

The Identities tab is used for:

• Tracking changes to a person's name, etc.
• Recording protected identity information for students who's legal name or gender do not match their preferred name and gender.

The Demographics tab actually displays and updates information related to the current identity of the person

The current identity of a person is determined by the effective date of the identity record

Person records can be added via a number of tools in Campus. The three most common are:

• Add Person - after a search, creates a new person record that can be later identified as a Student of Staff member.
• Student Locator - after a search, creates a new person and an Enrollment record simultaneously.
• Staff Locator - after a search, creates a new person and a District Employment record simultaneously.

Student Locator

Topics:

• Search for a student
• Create a new student
• Person information
• Person identifiers

Enrollments Census

Topics:

• View student enrollment history
• Modify enrollment information

Add Person

Topics:

• Search for a person
• Create a new person
• Modifying person information
• Add personal contact information

Add Address

Topics:

• Search for addresses
• Add a new address

Address Records can relate to:

• Physical Addresses
• Mailing Addresses

Census Wizard Topics:

1. Search for address and household member(s)
2. Edit membership and mailing information
3. Define relationships

The Census Wizard assembles households by providing a step-by-step interface that will guide users to:

• Select the People in the household
• Select the Address where the household resides or receives mail (or both)
• Define the Household Membership of the individual people
• Define Relationships of individual people

Relationship Types - customizable by the District, the Relationship Type serves as a label of the link between two people.

• Relationship Type

Start/End Dates - records the effective date range of a relationship, allowing for changes to be made as people join or leave households.

Sequence Priority - establishes the emergency contact order for a student.

Non-Household Relationships

Topics:

• Modify relationships
• Connect emergency contacts to students

Modify Household Information

Topics:

• Change address
• End household membership
• Add new members

Campus Community:

• Census Reports
• Study Guides
• Understand Census (Video)
• State Enrollment Information
• People
  • Demographics
  • Identities
  • Enrollments
  • Relationships
  • Households
• Census Modification
  • Person
  • Membership
  • Households
  • Addresses

The Identities tab (Census > People > Identities) can be used to track changes to a person’s identity including name and gender identity changes. This also allows the search function to find people by using their current or former name.

Knowledge Base:

• Identities

Only create one person. Infinite Campus recommends that the staff member’s primary email address be their work email address. The person will have two user accounts; one for work access and one for parent access.

Knowledge Base:

• Personal Contact Information

Task: Add two people in Infinite Campus that will be the student's guardians that live with the student. Add in fictitious contact information for both people.

Corresponding Video Lesson

• Census End User: Add Person (2:39)

Task: Add a student and enroll them in Arthur Elementary School

Corresponding Video Lesson

• Census End User: Add Student (Student Locator) (3:19)

Task: Add a pretend address where the guardians and student will live.

Corresponding Video Lesson

• Census End User: Add Address (2:12)

Task: Use the Census Wizard to put the guardians and student into the same household.

Corresponding Video Lesson

• Census End User: Census Wizard

Task: Add an emergency contact for the student that you created.

Corresponding Video Lesson

• Census End User: Non-Household Relationships (2:16)