Online Registration Workflow

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• Staff Processing

  Accept, Reject, or Hold Application

• Student Processing

  Review or Create Enrollment Records

• Health Staff Processing

  Update Health Record

• Reviewing Census Data (Households, Addresses, People)
• Ensuring no duplicate records are created by linking application elements to records in Infinite Campus
• Reviewing any documents parents uploaded to ensure the correct ones were uploaded.
• Checking how parents answered specific questions
• This is where the application is approved, denied, held.

Path: Census > Online Registration > Staff Processing

Staff Processing

• Annual Update (Existing Students)
  • Review student enrollments and giving them an enrollment if needed.
• New Family Applications (New Students)
  • Give new students enrollments

Path: Census > Online Registration > Student Processing

Student Processing

• Review students' existing conditions and medications
• Enter new conditions or medications for students

Path: Census > Online Registration > Health Staff Processing

Health Staff Processing

Audience:

Skills:

On-Demand Training Course(s):

• Online Registration Prime

OLR – Acronym for Online Registration

Application – This is what parents fill out and submit. They enter information about their household, themselves, their students, and emergency contacts in this.

• Annual Update – This is the type of application that existing families complete each year to update their information.
• New Student - This is the type of application that families complete when adding a new student and the Annual Update window has closed.
• New Family (Email/Kiosk) - This is the type of application that new families complete when they have no students currently enrolled.

Index – This is the highest level of an application. Also referrered to as Tabs. These house our pleats and fields/questions. Examples are: Student(s) Primary Household, Parent/Guardian, Emergency Contact, Non-Household, and Student.

Pleat – This is a section of the application within an Index (Tab). These sections are what house our fields/questions. Examples are Demographics, Housing, Previous School, etc.

Field – This is a question or text within our pleats. These fields are what parents fill out and answer within the application.

OLR Literals Bank – This is the tool we use to edit the wording of various parts of our Online Registration application.

OLR Lists Bank – This is the tool we use to edit and create lists used in Online Registration.

Email Link – This is the link that districts use for new families to fill out OLR applications for the first time. This is often put on the district’s website or emailed directly to parents.Kiosk Link – This is the link that districts load onto a computer in the front office or during registration events, that is used for families with limited access to internet or want additional help filling out the application. This allows families to come into the school and complete their OLR application.

Batch Post - Allows us to post or approve multiple annual update applications at once, without having to review the demographic information in them.

Staff Processing – This is the process of reviewing the demographic information in the application.

Linking – This is where we connect a person, household, or address in the application to an existing record within Infinite Campus. This allows us to update information instead of creating a duplicate record.

Posting an Application – This is the process of approving the application and saving the information from the application in Infinite Campus.

Student Processing –This is the process of either enrolling new students or verifying existing students’ enrollments.

Health Processing – This is the process of either giving students their new health conditions or medications or reviewing their existing ones.

Receipt/Summary – This is a summary of all the information entered within an OLR application.