For the purposes of this procedure, telework is defined as a flexible work arrangement where employees perform some or all of their job duties from home or another approved worksite.

Telework Approval

Telework is not an entitlement and, unless there is a district emergency or disruption of operations, will be approved only when the district benefits from the arrangement and the employees can effectively complete their job duties remotely. Employees must have their supervisor's permission to telework before working remotely. The immediate supervisor may revise or withdraw permission to telework.

Regular Telework

The employee's immediate supervisor will grant approval for regular telework only if the employee is able to fully meet work expectations remotely.

Sporadic Telework

Telework may be approved by an employee's immediate supervisor for temporary or sporadic situations where it would be beneficial to the district to have an employee telework rather than take leave, such as when inclement weather renders an employee unable to reach the workplace.

Telework Accommodations Requests

Telework may be a reasonable accommodation for an employee with a disability, as defined by law, in some circumstances. Employees with disabilities may request such accommodations from their immediate supervisor. The request will be documented by the supervisor and approved by the superintendent or designee to ensure that the district's legal obligations are met. Telework is not a reasonable accommodation of a disability if the employee cannot complete the essential functions of the job through the telework arrangement, if the position is not suited to telework, or if for reasons other than the disability the employee would not have been considered for telework.

Hours and Time Worked

Employees must be available by phone and email during expected work hours. Nonexempt employees are required to accurately record the hours worked and obtain permission prior to working overtime.

Telework employees are required to request leave and provide notice of absences to supervisors to the same extent as other employees. Telework employees are required to attend applicable district meetings and activities unless excused by their supervisor and may be required to attend in person.

Work Location

The work location must be free of distractions and hazards. An employee may be required to consent to physical inspection of the workspace by a supervisor during business hours. Work-related injuries that occur in alternative work settings while performing work on behalf of the district must be reported to the district in the same manner as if they occurred on district property.

Equipment and Supplies

The district will work with teleworking employees to determine what equipment and supplies are needed. Teleworking employees must take measures to protect district property and are responsible for property lost or stolen due to the negligence of the employee. District supplies and equipment must be immediately returned to the district upon demand.

District policies regarding technology usage and the district's authorized user agreements apply when using district equipment for telework. This includes, but is not limited to, complying with all software license agreements.

The district is not responsible for maintaining or servicing an employee's personal equipment and accepts no responsibility for damage or repairs to employee-owned equipment if the employee chooses to use it for district purposes.

Data Security

Employees are responsible for following all laws and rules regarding the confidentiality of district data and protecting the integrity of the district's critical information. Teleworking employees must take precautions to ensure that this data is protected including, but not limited to, maintaining files in locked cabinets or desks, using a secure internet connection, using unique passwords to access district files, avoiding commingling of district data with personal information, and prohibiting unauthorized persons from viewing or accessing critical or confidential information. A data breach must be reported to the district immediately.

An employee is required to immediately return all district files and data upon request. Records created while teleworking may be subject to the Missouri Sunshine Law.

Student Contact

Teleworking employees are required to maintain professional boundaries with students and follow the limitations on electronic communications with students in policy GBH.

District Emergency or Disruption of Operations

If telework is required as part of the district's emergency operations plan, an employee's supervisor will provide the employee the necessary equipment and provide reasonable supports to assist employees transitioning to telework.

Note: The reader is encouraged to review policies and/or forms to related information in this administrative area.

AC PROHIBITION AGAINST ILLEGAL DISCRIMINATION, HARASSMENT AND RETALIATION EHB: Technology Usage

IC: Academic Calendar

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JO-1-AP(1)

JO-1-AP(2) STUDENT RECORDS - (Disclosure of Photographs, Images and Recordings Maintained by the District)